Admin Guide to Manage Bulletins

Overview

This guide provides administrators with step-by-step instructions on how to create and manage bulletins efficiently within the RAKAN Team Portal. By following this guide, admins can ensure a smooth content publishing workflow.

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1. Accessing the Bulletin Management Page

1. Log in to the Admin Dashboard.
2. Navigate to the Bulletin section in the menu.
3. Click Add New Bulletin to create a new entry.

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2. Creating a New Bulletin

2.1 Entering Bulletin Details

• Title: Enter a clear and concise title in the “Add title” field.
• Content: Use the text editor to add relevant information.
  • Use Heading 2 for main sections.
  • Use Paragraph for regular text.
  • Click Add Media to insert images if necessary.

2.2 Uploading a Featured Image (Mandatory)

• Click Set Featured Image in the right-hand menu.
• Upload an image that meets the following specifications:
  • Dimensions: 1200px x 800px
  • Format: JPEG
  • Size: Less than 300KB
• Note: A featured image is required to save or publish the bulletin.

2.3 Assigning a Category

• In the Categories section, select the relevant category for the bulletin.
  • Available categories include:
    • Event
    • News
    • People Change
    • Employee Handbook
    • Shout-Out
    • Star Board
    • Wellness Guide

2.4 Adding FAQs (Optional)

• Scroll to the FAQs section.
• Click Add FAQs to include frequently asked questions related to the bulletin.
  • Example: For event bulletins, include questions about timing, location, etc.

2.5 Allowing Comments (Optional)

• Scroll to the Discussion section in the SOP editor.
• Check the Allow Comments box to enable user comments.
• If comments should be disabled, uncheck this box.
• Moderation settings can be adjusted in the Settings > Discussion menu.

2.6 Change Author (Using Quick Edit)

• Hover over the desired post title and click Quick Edit.
• Locate the Author dropdown menu.
• Select the new author from the list.

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3. Publishing Options

3.1 Setting Visibility

• In the Publish box, adjust the visibility settings:
  • Public: Visible to all users.
  • Password Protected: Only accessible with a password.
  • Private: Only visible to administrators.

3.2 Scheduling a Bulletin

• By default, bulletins are published immediately.
• To schedule for a future date:
  1. Click Edit next to “Publish immediately.”
  2. Select the desired date and time.
  3. Click OK, then Schedule.

3.3 Saving or Publishing

• To publish immediately, click Publish.
• To save as a draft, click Save Draft.

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4. Editing an Existing Bulletin

1. Navigate to the Bulletin page in the admin menu.
2. Use the search bar to locate the bulletin.
3. Click Edit to make changes.
4. Click Update to save modifications.

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5. Deleting a Bulletin

1. Navigate to the Bulletin page.
2. Locate the bulletin to be removed.
3. Click Move to Trash.
4. To permanently delete:
   • Go to the Trash tab.
   • Click Delete Permanently.

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6. Key Points to Remember

• A featured image is mandatory to save or publish the bulletin.
• Use appropriate categories to improve content organization.
• Visibility settings determine who can access the bulletin.

By following this guide, administrators can efficiently manage bulletins within the RAKAN Team Portal.